6:30 P.M. BOARD OF TRUSTEES SPECIAL MEETING

Mayor Leon Tenney called the Special Meeting of the Board of Trustees of the Town of Monument, El Paso County, Colorado, to order at 6:30 P.M. on Monday, May 8, 2000 at the Town Hall.

Monument Lake/Dam Legislation: Status Report – Betty Konarski

Mayor Tenney asked Ms. Betty Konarski for a status report on the Monument Lake and Dam Legislation. She indicated the Bill had passed unanimously in both Houses of the State Legislature and was currently in the Conference Committee. She expected a signing ceremony with Governor Owens soon. Mayor Tenney suggested a list of folks to invite to the ceremony.

Approval of the Minutes of the May 1, 2000 Regular Meeting

Mayor Tenney asked for approval of the May 1 Minutes. There was a motion by Trustee Morgan, seconded by Trustee DeLaney, to approve the May 1, 2000 Minutes as submitted. The motion passed unanimously.

Beacon Lite/Old Denver Road Project: Status Report – Mike Wicklund

Mayor Tenney asked Project Manager Mr. Mike Wicklund and GMS Engineering Consultant Dave Frisch for a status report regarding the Beacon Lite/Old Denver Road project. Mr. Frisch discussed topics such as the current design: an 80-foot right-of-way with a 24-foot street surface, the unsuccessful grant for a pedestrian bridge for the Santa Fe Trail crossing, solving the "mouse problem," right-of-way acquisition issues, location of existing well site, and the future timetable for the project which may have to be extended another 30 days to permit the Board and Planning Commission to hold a joint work session.

EXECUTIVE SESSION

There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to move into Executive Session to discuss legal issues and property acquisition issues. The motion passed unanimously. Later, the Board came out of Executive Session.

Impact Fees for the Town's Water Fund – Ms. Carol Malesky, Integrated Utilities

Mayor Tenney asked for a presentation from Ms. Carol Malesky of Integrated Utilities regarding their study of impact fees for the Town's Water Fund. Ms. Malesky gave her presentation, primarily focusing upon philosophies leading toward a final formula. A meeting was set for May 15 for additional discussions between Carol Malesky, the staff and the Mayor. The Treasurer was directed to be the contact person for the Town.

Police Car Discussion – Al Sharon

Mayor Tenney asked Police Chief Al Sharon to present his request for two replacement police cars and two new police cars. After his presentation, there was a motion by Trustee Morgan, seconded by Trustee Wilcox, to approve the purchase of the four police cars and authorize the Mayor to sign the check for the budgeted amount to the Kansas Highway Patrol. The motion passed unanimously. Chief Sharon asked the Board if the "Street Meet" program should continue. The unanimous consensus was that it should.

Overview of Town Budget – Michael Shoback

Mayor Tenney asked Town Treasurer Michael Shoback for a presentation of the budget. Mr. Shoback started with an overview of the 1999 budget, discussing the several funds. Mayor Tenney expressed his preference for three funds (General, Water and Cemetery) and a "Capital Improvements" section within each. As the hour was late, Mayor Tenney asked that the balance of

Mr. Shoback's presentation wait for another Special Meeting/Work Session. The Board instructed the Treasurer to use 1999 general sales tax from the Water Fund and depreciation expense in Water Fund to offset a Fiscal Year (FY) 1999 deficit in the fund. The Board's $20,000.00 budget increase for the cost of Home Rule issues in FY 2000 was confirmed. The Board agreed that the Treasurer should be provided some clear direction on what standard reports the Council wishes to see on a regular basis.

Policy for the Approval of Expenditures

Mayor Tenney asked for a discussion toward a possible Board policy regarding the approval of expenditures. After some discussion, there was unanimous consensus directing the staff to prepare a Resolution for the May 15 meeting whereby only individual expenditures previously approved in the annual budget and over $5,000.00 would be presented for Board approval – all others would be approved by the staff and/or Mayor.

Paving the Alley Behind La Casa Fiesta Between 2nd Street and 3rd Street

Mayor Tenney asked if the staff had a cost estimate to pave the alley behind La Casa Fiesta between 2nd Street and 3rd Street. Town Manager Rick Sonnenburg stated the estimate was $10,000.00. There was a motion by Trustee Morgan, seconded by Trustee Schutz, authorizing the staff to spend up to $15,000.00 to pave said alley. The motion passed unanimously. The FY 2000 budget will be increased by this amount.

EXECUTIVE SESSION

There was a motion by Trustee DeLaney, seconded by Trustee Wilcox, to move into Executive Session to discuss legal and personnel matters. The motion passed unanimously. Later, the Board moved out of Executive Session.

There being no further business, at 11:05 p.m. there was a motion by Trustee Morgan, seconded by Trustee DeLaney, to adjourn. The motion carried unanimously.

Respectfully submitted,

Rick Sonnenburg

Town Manager