TOWN OF MONUMENT
MINUTES OF THE BOARD OF TRUSTEES
Monday, May 15, 2000
6:30 P.M. BOARD OF TRUSTEES MEETING
Mayor Leon Tenney called the Regular Meeting of the Board of Trustees of the Town of Monument, El Paso County, Colorado, to order at 6:30 P.M. on Monday, May 15, 2000 at the Town Hall.
At the call of the roll, the following were in attendance:
Also Present:
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
EXECUTIVE SESSION
Mayor Tenney requested that an Executive Session be held first to hear legal issues from one of the Town Attorneys (who is recovering from a recent operation.) Trustee Schutz moved to go into Executive Session to hear legal issues from the Town Attorney; seconded by Trustee Smith; motion carried unanimously.
The Board reconvened as the Town Board and continued with the items on the agenda.
Public Hearing: Final Plat & PD Site Plan Santa Fe Trails Estates Subdivision (Old Denver Road, South of Peak View Ridge Subdivision)
Applicant: RBJ Enterprises, LLP
Mayor Tenney reminded the Board that this item was continued from the May 1, 2000 meeting. Project Representative Bob Martin of LDC Planners informed the Board that they have met several of the conditions set forth in the staff report and feel they are in a position to continue with the Final Plat and PD Site Plan for the Santa Fe Trails Estates Subdivision. Town Attorney Gary Shupp informed the Board that he and Town Manager Rick Sonnenburg met with the Applicant to create a list of conditions remaining to be met; most of the previous conditions have been satisfied. The remaining conditions to be met are listed on pages 6 through 8 of the revised staff report prepared by Director of Planning and Community Development Patrick Mulready.
Mayor Tenney asked Trustee DeLaney whether the Parks and Landscape Committee has approved the requirement for a burm, and Trustee DeLaney responded that the Committee did not feel that this was necessary, and the Applicant has agreed to meet the other requirements set forth by the Committee.
Mayor Tenney informed the Board that the Monument Sanitation District has decided to take over the railroad and it will not be part of the conditions to be met by the Applicant; the Applicant has satisfied the other requirements set forth by the Monument Sanitation District.
Trustee Smith questioned whether the Applicant has taken measures to meet requirement 3.E. for a deceleration lane on Old Denver Road as set forth in the staff report and Martin responded that a deceleration lane will be constructed with the Engineering Plans as part of obtaining an access permit. Trustee Morgan asked whether the Applicant has obtained an access permit and Martin responded that the Applicant has applied for an access permit (this access permit would be srequired prior to recording the Final Plat/PD Site Plan. Mayor Tenney suggested that recommendation 1.I. in the staff report be amended to require that 3.E. be met as well.
Trustee Schutz questioned whether the Board should address the issue of annexing Old Denver Highway and Mayor Tenney stated that this should be discussed as a separate issue under New Business.
Trustee Morgan stated his opinion that the Applicant is not contributing very much with their nearly $42,000.00 impact fee to the Lewis Palmer School District 38 because the development would have 144 houses, which amounts to the land required for one half of an Elementary School. A new Elementary School would cost between $7,000,000.00 to $8,000,000.00 (plus land.)
Mayor Tenney suggested that the list of fees paid for this project prepared by RBJ Enterprises be incorporated into the final recommendation list. Applicant's Attorney John Buckley informed the Board that his client is playing by the rules. Mayor Tenney responded that the Town is going through a change in the planning process and the Board must address certain items as part of that process. According to Mayor Tenney, the Board is not looking to change the rules or the fee structure for applicants.
Both Byler and Martin informed the Board that the School District has indicated that because there is not enough ground for a school in the proposed area, they would accept fees in lieu of land
Mayor Tenney suggested that item 5 of recommendations in the staff report be substituted with the items as listed in the memo to the Board from the Parks and Landscape Committee dated May 12, 2000.
Mayor Tenney opened the hearing to the public for input.
Ray Smith informed the Board that he is in favor of this project and he would like to see things move ahead. Regarding the impact fees to the school district, Smith voiced his opinion that the developer should not have to pay these fees but they should be covered by property taxes. He further stated that the Town does not have the right to shut off the Community to newcomers.
Toni Martin voiced her opinion that the fees to the school district would be in lieu of land; since many developers need land, they should pay fees to the school district.
There being no further public input, Mayor Tenney closed the hearing to the public.
Trustee Smith asked whether the Board must pass the Ordinance approving a Water Availability and Allocation Agreement for the Santa Fe Trails Development. Byler informed the Board that this Agreement would turn over the water rights for the area under his ground to the Town; in exchange, he would be given a fixed number of water taps and he would be able to transfer the 9.2 acre feet left over to another project within the Town (the Town's Water Engineer would track this.) Shupp stated that the Board could make this Ordinance a condition of approval and make sure everything has been addressed before the Final Plat is recorded.
A lengthy discussion followed. Buckley informed the Board that this Agreement was written by the previous Town Attorney. Mayor Tenney stated that the current Attorney should review this Agreement and the Water Study should be reviewed also. According to Mayor Tenney, the current Board must review the Agreement and decide whether or not to approve it (because of the 9.2 acre feet issue.) Byler responded that he would not be open to changing the Agreement. Buckley requested a short break in order to speak with his client.
After a brief break, Mayor Tenney informed that the Town is changing its Engineers; there are many changes and the Town has the moratorium so it can work through issues. Mayor Tenney stated that Shupp advised the Board to make it a condition of approval to review the Agreement to make sure it is fair to both sides (the Town's Engineer would review it as well.) According to Mayor Tenney, generally the water underneath the footprint of any land dedicated to the Town goes to the Town. Mayor Tenney suggested that the Water Availability and Allocation Agreement be added as condition 6.G. under recommendations, executing a bilateral agreement of the water agreement (agreeable to both sides.) Buckley stated that a provision should be made so that there would be no arbitrary/capricious change to the Agreement by the Board. Shupp responded that the Board needs to review the Agreement in order to make sure all of the numbers are correct. Byler questioned who the Town's new Engineer is and Mayor Tenney responded that the Board has not yet selected one.
Shupp informed the Board that most fees are set by Ordinance or Statute but he suggested that the Board include as a condition of approval that the fees be paid as set forth in the document provided by Byler. Mayor Tenney stated that a fee schedule (as provided by Byler) would be included as item 7 under recommendations.
Trustee DeLaney moved to approve the Final Plat and Final PD Site Plan for the Santa Fe Trails Subdivision, subject to the amended conditions 1-7 as follows:
1. As a condition of plat recordation, the applicant must:
A. Deed to the Town a 1/2 acre well site from the Townhome portion of the project, along Old Denver Road. This deed must be free and clear of all liens and encumbrances, and in a form acceptable to the Town Attorney. It will be subsequently formalized with the platting of the Townhome property.
(Note: this will be done at the time the final mylars are submitted for recordation by the applicant.)
B. Address all of the required changes to the plat specified by the Town Attorney, including Street Maintenance & Civil Engineer's Certification Statement.
(This condition has been met.)
C. Revise and resubmit drainage study to address the comments by the Town's Civil Engineer.
(Note: the applicant has submitted a revised drainage study, as well as a set of construction plans for public improvements. These items were forwarded to Black & Veatch upon the Town's receipt of them Monday, 05/08/00. As of the date of this writing, Black and Veatch has not finished its review of the revised drainage plan. If the review is finished by Monday, 05/15/00, staff will advise the Board of Black & Veatch's findings.)
D. Obtain approval of proposed fire hydrant locations from appropriate fire protection district with jurisdiction over this property.
(To date, the Town has received no communication from the Tri-Lakes Fire Protection District that the proposed location of Fire Hydrants is acceptable.)
E. Obtain a revised Title Commitment demonstrating property ownership, and the Dedication & Ownership Certificate on the plat must have signatures for each property owner.
(The revised title commitment will be required when final mylars are submitted to the Town.)
F. Include a payment of $41,960.16 (payable to the Lewis Palmer School District 38, calculated as 144 lots x $291.39 per lot) as in-lieu fees for schools impact.
(This payment will be required when final mylars are submitted for recordation.)
G. Include a payment of $50,292.40 (payable to the Town of Monument, calculated as 1,257.31 linear feet of Old Denver Road Frontage x $40.00 per linear foot) for fees associated with the Town's design and construction of curb, gutter and sidewalk along Old Denver Road. The Town will escrow these funds for this purpose.
(This payment will be required when final mylars are submitted for recordation.)
H. Obtain a letter from the Monument Sanitation District indicating all proposed construction plans for sanitary sewer lines have been approved by MSD.
(To date, the Town has received no communication from MSD regarding the proposed sanitary sewer construction and engineering plans have been found acceptable.)
I. Obtain an access permit to Old Denver Road for this project from the El Paso County Dept. of Transportation. Condition 3.E. must be met as well.
(Although the applicant is claiming to have received an access permit, a copy of the permit has not been furnished to the Town.)
2. Final Plat must be revised to reflect the following:
A. Boundaries of lots must be refigured to ensure that lots 75 and 81 are not less than 8,000 square feet in total area.
(This condition has been met.)
B. Building envelopes (as required by ordinance) and individual lot easements (as requested by MVEA) must be shown on the face of the plat.
(This has been shown on the Final PD Site Plan. Given that including this information on the plat would make it difficult to read, the Town Attorney concurs with the Planning Staff that the inclusion of this item on the Final PD Site Plan satisfies the intent of the requirement, and therefore this condition has been met.)
C. A Note on the face of the Plat must be added:
"A fee of $750.00 per residential dwelling unit will be paid to the Town of Monument at time of Land Use Permit Issuance and held in an account for the future connection of Beacon Lite and Old Denver Roads, provided, however that nothing contained herein shall be construed to prevent the Town of Monument from adjusting the fee on an annual basis."
(This condition has been met.)
D. The southerly terminus of Pawnee Valley Trail must be platted and constructed with a Temporary Turnaround Easement, to be vacated with Pawnee Valley Trail continues beyond this subdivision.
(This condition has been met.)
E. The Plat Map must be titled "Santa Fe Trails Subdivision, Filing No. 1"
(This condition has been met.)
F. Sight-visibility Triangles at intersections must be shown on the Plat.
(This condition has been met.)
3. Final PD Site Plan must be revised to reflect the following:
A. Plan should be titled "Santa Fe Trails Filing No. 1 Final PD Site Plan"
(This condition has been met.)
B. Plan should match Final Plat Map, showing lot sizes, street widths, ect. This should be done before approval of Final PD Site Plan.
(This condition has been met.)
C. Certification statement language must be in the proper form, as specified under T.O.M Zoning Ordinance, §13.11.130(P)
(This condition has been met.)
D. Streets which are to be made continuous in subsequent filings must be shown to have temporary turnarounds on them.
(This condition has been met.)
E. Show Old Denver Road as improved to have a right turn (southbound) deceleration lane at the entrance to the subdivision, as well as a left turn (northbound) lane.
(This condition does not appear to have been met. Additionally, the Final PD Site Plan references sheets 5 & 6, which were not included with the revised submittal. A fax received late on 05/11/00 indicated that this information was being submitted separated by HMS Group Engineers.)
F. The correct reference on the flood plain map is #287, 03/17/97.
(In a letter from the Regional Flood Plane Administrator has indicated that their office had made a mistake in specifying that the correct Flood Plane Reference is "Map No. 287 F," not No. 278. Thus, according to the Regional Flood Plane Administrator, the correct map reference is "Map 278", which the applicant has been showing all along. Given this, staff recommends that this condition be dropped.)
4. Street names must be approved through the El Paso County Sheriff's Office, to ensure non-duplication of names. In addition, address enumeration must be performed by the Pikes Peak Regional Building Department to ensure that addresses are included in the El Paso County Emergency Services Grid. Designated addresses must be shown on each lot on the face of the plat.
(As stated earlier, as of the date of this writing, no correspondence from EPCSO has been received confirming that the applicant has obtained approval for street names. The enumerations have been done, and are shown on the plat set off in parentheses.)
5. The Town of Monument Parks & Landscape Committee set forth the following requirements in their memo dated May 12, 2000:
A. The Committee felt, privacy fencing was an important issue. The applicant agreed to put 6' privacy fencing along both the Old Denver Road and at the back of the site along the Railroad Tracks. The fencing along Old Denver Road would match the existing fencing at the John Laing Homes Subdivision.
B. Because there are no Town Code requirements for playground equipment, the Committee could not require the Applicant to install such equipment. However, the Applicant did agree to install two (2) picnic tables and one (1) barbeque grill. (They will take direction from the Town as to where to place these items.)
C. Signage will be place in the center island at Main Entrance off Old Denver Road.
6. With filing No. 1, the following issues will be required to be addressed in
the Subdivision Improvement Agreement for this project:A. Escrow of funds for improvements to Old Denver Road, including curb, gutter and sidewalk, accel/decel lanes, and asphalt overlay of street.
B. Security for installation of water and sewer lines necessary to serve proposed development, in a form acceptable to the Town Attorney.
C. Security for the grading, erosion control and drainage improvements for the property, in a form acceptable to the Town Attorney.
D. Security for the construction of all new streets, including curb, gutter and sidewalk, in a manner acceptable to the Town Attorney.
E. Warrantee for a two year period for items b, c, and d above.
F. Installation of street lights internal to the subdivision, as well as along the applicant's frontage of Old Denver Road.
(Note: the attorney for applicant REB Inc. has been provided with a copy of the "boilerplate" subdivision improvement agreement and is working on a draft. As the SIA is a security/warrantee document, protecting the Town against non-performance or substandard performance in the installation of utilities which will be maintained by the Town, it is typically a document required to be recorded with the final mylars. As such, this condition has not yet been met, but meeting it this soon in the process would be premature.)
G. A Water Availability and Allocation Agreement agreeable to both sides must be executed.
7. All fees must be paid as set forth in the fee schedule provided by Byler.
seconded by Trustee Wilcox; motion carried unanimously. (A copy of the amended conditions was distributed to Byler.)
Approval of the Minutes of the May 8, 2000 Special Meeting
Trustee Schutz moved to approve the Minutes of the May 8, 2000 Special Meeting; seconded by Trustee Morgan; motion carried unanimously.
NEW BUSINESS
Committee's Reports
Trustee Smith expressed thanks to Sonnenburg for his involvement in the Transportation Enhancement Project reprioritization; if Sonnenburg had not taken the time to address the separated grade-crossing project for Santa Fe Trail with the Transportation Advisory Committee (TAC) it would not be on the list to go to the Colorado Department of Transportation (CDOT.) These projects are funded by the Federal Government.
Trustee Smith informed the Board that she spoke with Councilman Jim Null of Colorado Springs and their Board is concerned about how Monument will look with respect to the I-25 corridor. Trustee Smith suggested that the Board send a letter to the Mayor and perhaps tap into some of Colorado Springs' resources. Mayor Tenney informed the Board that County Commissioner Duncan Bremar came up with the idea of visually representing the County along the I-25 corridor by working together to make it attractive. Mayor Tenney suggested that Trustee Smith meet with Null and Bremar to see how this could be made possible.
Trustee Smith also stated that there was a vacant position for Secretary to the Board of Directors for PPACG and she was elected to that position.
Trustee Schutz asked when the Memorial Day Service will take place and where the project stands. Audrey Auer, Town Clerk responded that the Memorial Day Service will be on May 29 at 10:00 a.m., and the notice of the service has been sent to the Tribune. George Case of Monument stated that the Boy Scouts will begin putting the flags at the Cemetery at 8:00 a.m. and the flag ceremony will begin at 10:00 a.m.
Mayor Tenney informed the Board that on June 9 will be the Street Lighting Ceremony; Town employees will participate and Jefferson Street will be closed for a Sock Hop. Trustee Morgan informed Mayor Tenney that Cathy Roscio, owner of Scoops would like to change the date of the Sock Hop to June 16. Mayor Tenney proposed having a Street Meet in front of Town Hall on June 16 by Town employees (Safeway would donate food and drinks.)
Town Manager's Report
Sonnenburg informed the Board that Police Chief Al Sharon provided a memo outlining the traffic enforcement activity on Mitchell Avenue since January 1, 2000. Trustee Schutz requested that the Board be given more reports such as this one because it is very informative.
Mayor Tenney informed the Board that two people submitted letters of intent to serve on the Police Advisory Committee: Daniel Gilliana and Gasper Blea. Mayor Tenney then asked if anyone in the audience would be willing to serve on the Committee as well (to constitute a quorum) and George Case volunteered to do so. Mayor Tenney suggested that the new Board member could be the fourth person to serve on the Police Advisory Committee. Trustee Schutz moved to appoint Daniel Gilliana, Gasper Blea and George Case to the Police Advisory Committee; seconded by Trustee Smith; motion carried unanimously. Mayor Tenney suggested that the Police Advisory Committee would review activities (including reports, police cars, additional officers, etc.) and make recommendations to the Board. Trustee Wilcox suggested holding a general Police Workshop rather than a Police Budget Workshop, and the Board agreed with this suggestion. Mayor Tenney directed Sonnenburg to contact the 3 members of the Committee and arrange for them to meet with Sharon sometime in May.
Next, Sonnenburg suggested that the Board schedule special meetings for the following: a continuation of Mike Shoback's Budget Overview Workshop, Police Department Budget Presentation, Public Works Department Budget Presentation, and a Pay Plan/Personnel Workshop. Mayor Tenney suggested that June 8 be set for the most critical of the above; Sonnenburg stated that the pay plan/personnel workshop would be most critical. Therefore the Board agreed to hold a Special Meeting on June 8 at 5:30 p.m. to discuss the pay plan. Mayor Tenney suggested that the Board set the dates for the other workshop items at a later time.
A brief discussion followed regarding the time meetings should begin. Trustee DeLaney moved to change meeting times from 6:30 p.m. to 5:30 p.m.; seconded by Trustee Schutz; motion carried unanimously. Ray Smith and Cathy Woodworth both voiced their concern that the public could not attend the meetings so early. Mayor Tenney suggested that the public portion of the meetings could begin at 6:30 p.m. and housekeeping matters and/or Executive Session items would be scheduled at the beginning of the meetings. Ronald Hendrickson asked when this change could take effect and Mayor Tenney responded that it would begin with the May 25 special meeting.
Sonnenburg informed the Board that included in their packets is a status report of the progress of completion of assignments from the Board. In addition, a recent letter from Lobbyist Shayne Madsen was included in the packets regarding Monument Lake/Dam Bill.
Lastly, Sonnenburg informed the Board that once the new Post Office is completed, the Town will no longer be required to have a Post Office Box. The Post Office would begin delivering the Town's mail unless the Town desires to continue paying the annual $44.00 fee for a box and driving to the Post Office to receive mail. Sonnenburg requested direction from the Board regarding whether or not to keep the Post Office Box. Mayor Tenney voiced his opinion that the Town should keep the Post Office Box unless they can be given the assurance by the Post Office that any thing addressed to that box would be redirected. After a brief discussion, the Board directed Auer to discontinue the Post Office Box (and to make sure that this transition is smooth.)
OLD BUSINESS
Purchase of Street Sweeper: Approval of Best Bid
Sonnenburg informed the Board that staff has received a low bid with meets the specifications set forth for the street sweeper (the Town could get a free loaner while awaiting delivery of the new sweeper.) However, in the bidding process, the Public Works team learned that they would prefer a slightly better machine than what they had specified earlier; an additional line would need to be added to the specifications. Trustee Schutz moved to reject the current bids and re-bid with new specifications for the street sweeper. Sonnenburg suggested that the Board re-bid the street sweeper without rejection of the current bids in order to compare all of the bids. Trustee Schutz amended her motion to keep the current bids as viable bids and re-bid for the street sweeper, selecting the low bid meeting the revised specifications at the May 25 Special Meeting; seconded by Trustee Smith; motion carried unanimously.
Status of Skateboard Park
Sonnenburg distributed a timetable to the Board for the Skate Park, including who is responsible for each job component and the estimated cost of each (for a total cost to the Town of approximately $11,500.00.) Mayor Tenney suggested delaying the paving of the parking lot, installation of curb and gutter and sidewalk, installation of an irrigation system with water tap and doing the landscaping until completion of all other items. Trustee Schutz asked Mark Ennis of the Skate Park Committee what funds they have available to complete the project. Ennis responded that they have approximately $12,000.00 in the bank, donations of ready mix from local suppliers, and are counting on a majority of the work to be donated (the majority of the work is already lined up.) Mayor Tenney stated that if the Skate Park is not completed by Labor Day, there will be no continuance but the Skate Park project would be eliminated and the land would be returned to the Town for other uses.
Status of Downtown Street Lights
Sonnenburg informed the Board that the installation of the downtown street lights should begin this week.
NEW BUSINESS
Citizens' Petition Regarding the Arch
John Dominowski informed the Board that he has a proposal regarding the arch. He circulated a petition to 'save the arch' and obtained 868 signatures; the consensus amongst the community seems to be to 'save the arch.' Dominowski's distributed copies of his action plan to save the arch to the Board. According to Dominowski, the arch could be raised 5 feet to meet height clearance requirements, and the cable T.V. line would not be an issue.
A lengthy discussion followed. Mayor Tenney suggested cutting the arch off and putting steel on both sides. Phil Weinert of P.C.I., the Engineer who originally designed the arch suggested cutting the existing arch at the base and welding a new tube at the base (creating a sleeve.) Trustee Schutz suggested obtaining a drawing of the proposed raised arch to make sure it looks attractive; she also stated that the Board must consider the safety concerns of raising the arch/ Dominowski stated that the project would consist of two phases: raising the arch and repairs/upgrades to the arch. Mayor Tenney suggested that the Town pay for the structural raising of the arch and the Citizens pay for improving the appearance of the arch. Mayor Tenney suggested that Dominowski meet with Sonnenburg on the afternoon of May 16 to further discuss the raising of the arch. The Board agreed that the arch should be raised and the Town should look into any concerns that may be associated with raising the arch, such as the current Sign Ordinance and safety issues. The Town Engineer would review the project and Mr. Weinert would help as needed. Dominowski stated that the arch should be raised soon because black top has already been added to the south side of the street and people may try to use this black top before the arch is raised, possibly damaging the arch. Mayor Tenney thanked Dominowski for his efforts.
Appointment to Home Rule Charter Commission
Trustee DeLaney informed the Board that Don Smith, 117 McShane Place submitted a letter expressing his desire to serve on the Home Rule Charter Commission. Trustee DeLaney moved to appoint Don Smith to the Home Rule Charter Commission; seconded by Trustee Schutz; motion carried unanimously.
Trustee DeLaney also informed the Board that the Committee is moving ahead quickly and are reviewing Loveland's Charter. The group who designed Loveland's Charter will attend the Committee's May 23 meeting to discuss their Charter.
Resolution to Close Second Street for Farmers Market
Woody Woodworth, owner of High Country Feed and Garden urged the Board to consider some issues before closing off Second Street on Saturdays for the Farmers Market. According to Woodworth, a large amount of traffic is already generated on Saturdays, and he is concerned that his customers may run into parking problems. Also, Woodworth stated that Third Street and Washington is already congested and this move would make it worse. The biggest issue Woodworth has with closing off Second Street is that in his opinion it is not right or morally acceptable to consider closing off a street to a business which generates most of its business that day (Cooks Nook.) Woodworth voiced his opposition to closing off Second Street and he suggested using an alternate location for the Farmers Market, such as in the parking lot of the Lewis Palmer School District 38 Administrative Building.
Carolyn Elguire, owner of Cooks Nook informed the Board that 30% of their business is generated on Saturdays. Ms. Elguire voiced her opinion that it would be unfair for the Town to block off one store front (they feel as if they are being discriminated against.) Trustee Wilcox asked Ms. Elguire whether business generated by the Farmers Market could offset the projected loss of business by closing off Second Street. Ms. Elguire responded that the Cooks Nook opens at 9:30 a.m. and most of the Farmers Market customers shop the market earlier in the morning. Jim Elguire, owner of Cooks Nook informed the Board that they have spoken to customers about the closing of Second Street and their customers are not agreeable with this idea. Ms. Elguire also stated that if the Town were to pave the alley beside their store, their parking lot could not be used for public parking because it is not paved.
A lengthy discussion followed regarding possible sites for the Farmers Market. Some suggestions were the School District Administrative Building parking area, Limbach Park (the grassy area and the south end of the park,) Second Street between Washington Street and the alley (this would not close of Cook Nook's store front,) the Catholic Church's parking lot and the alley itself. Mayor Tenney stressed the importance of keeping the Farmers Market close to Front Street in order to draw people to Historic Monument; with the Post Office moving, Mayor Tenney is concerned that people would not have a destination in Historic Monument. Mayor Tenney suggested taking a brief break so those who wish to walk down the alley could do so, and the Board could continue to discuss other business. The issue of whether the alley would be paved regardless of whether or not the Farmers Market would be held on Second Street between Washington Street and Front Street was discussed. Mayor Tenney stated that the alley should not be paved if the Farmers Market is not held on Second Street, and Trustee Schutz and Trustee Smith both agreed that the decision to pave the alley was not contingent upon the Farmers Market. Mayor Tenney voiced his opinion that the issue of paving the alley should be revisited. The Board agreed to continue the Farmers Market discussion.
Resolution to Close Jefferson Street for Sock Hop Dance
Mayor Tenney suggested that this item be continued.
Study of Sign Ordinance
Trustee DeLaney stated his opinion that one temporary sign would not be a problem but 20 of them would. Mayor Tenney suggested that temporary signs would be on a permit basis only and each permit would allow for only 1 temporary sign of reasonable quality. Trustee DeLaney voiced his opinion that a directory would be better than several temporary signs around Town. Ray Smith stated his opinion that if the Town allows sandwich signs in Historic Monument, the shops in Monument Plaza will also want to have sandwich signs. Trustee Schutz stated that the Town should not constantly change its Ordinances for one business. Mayor Tenney decided to continue this item for further discussion.
Request from Planning Commission for Ordinance Change Regarding Applicant Continuations
Mayor Tenney suggested that this item be moved to the Special Joint Meeting between the Planning Commission and the Board of Trustees on May 17, 2000.
LIQUOR BOARD
Trustee DeLaney moved to adjourn as the Town Board and convene as the Liquor Board; seconded by Trustee Schutz; motion carried unanimously.
Liquor License Renewal: Conoco #06400, 534 Highway 105
Trustee Schutz moved to approve the renewal of the liquor license for Conoco #06400; seconded by Trustee Smith; motion carried unanimously.
Liquor License Renewal: Eagle Wine & Spirits, 1060 W. Baptist Road
Trustee DeLaney moved to approve the renewal of the liquor license for Eagle Wine and Spirits; seconded by Trustee Schutz; motion carried unanimously.
Trustee DeLaney moved to adjourn as the Liquor Board and reconvene as the Town Board; seconded by Trustee Schutz; motion carried unanimously.
Ken Olhausen, owner of the Monument Farmers Market informed the Board that the Farmers Market would only need half a block, the portion of Second Street between the alley and Washington Street. Mayor Tenney stated that it was also proposed that the north and east edges of Limbach Park be used for the Farmers Market. Trustee Smith requested that if this section is used, the Town should not allow parking on either side of Second Street by Limbach Park. Mayor Tenney suggested that no decision be made at this time, but he informed Olhausen that the Farmers Market would be held somewhere in the Town (the Board agreed with this.) Mayor Tenney also suggested that Sonnenburg talk to the people in charge of the railroad to see if the Farmers Market could use the open space between Limbach Park and the railroad.
Resolution Setting a Policy for the Approval of Expenditures
Sonnenburg informed the Board that Resolution 24-2000 sets a policy regarding Board approval of expenditures so that individual expenditures under $5,000.00 would be approved by the staff and Mayor and individual expenditures over $5,000.00 would be placed on the Board agenda for approval. Trustee Smith moved to approve Resolution No. 24-2000; seconded by Trustee Wilcox; motion carried unanimously.
Approval of Individual Expenditures Over $5,000.00
Mayor Tenney informed the Board that he signed a check for $58,400.00 to the Kansas Highway Patrol last week for 4 1998 Ford Crown Victoria Police Cars, but he did not sign the other checks over $5,000.00 so the Board would have the opportunity to discuss and approve those expenditures. These checks are to: Medved-Brutyn Ford for $26,504.00 (for a 2000 Ford PickUp F350 which was already delivered and was included in the budget,) Medved-Brutyn Ford for $38,157.66 (for a 1999 Ford Panel Truck for the Water Department, which was already delivered and was included in the budget,) Layton Truck Equipment for $6,398.01 (for equipment for the 2000 Ford PickUp,) and The Pennsylvania Globe for $7,600.00 (for street lights parts.) Trustee Schutz moved to approve check numbers 33924 (to Medved-Brutyn Ford,) 33952 (to Layton Truck Equipment,) and 33956 (to Medved-Brutyn Ford); seconded by Trustee Wilcox; motion carried unanimously. Trustee DeLaney moved to approve check number 33976 to The Pennsylvania Globe; seconded by Trustee Morgan; motion carried unanimously.
EXECUTIVE SESSION
Trustee Schutz moved to go into Executive Session to obtain legal advice and discuss personnel issues; seconded by Trustee Wilcox; motion carried unanimously.
The Board came out of Executive Session at 11:15 p.m.
There was a motion by Trustee Wilcox, seconded by Trustee Smith, to approve an agreement discussed in the Executive Session just concluded. The motion passed unanimously.
There being no further business, at 11:16 p.m. Trustee Schutz moved to adjourn the meeting of the Board of Trustees; seconded by Trustee Morgan; motion carried unanimously.
Respectfully submitted,
Audrey Auer
Town Clerk