5:30 P.M. BOARD OF TRUSTEES SPECIAL MEETING

Mayor Tenney called the Special Meeting of the Board of Trustees of the Town of Monument, El Paso County, Colorado, to order at 5:30 p.m. on Friday, June 9, 2000 at the Town Hall.

Mayor Tenney requested approval of the June 5, 2000 Regular Meeting Board minutes. There was a motion by Trustee Delaney, seconded by Trustee Smith, to approve the June 5 minutes. The motion passed unanimously.

At this time, Trustee Morgan arrived.

Mayor Tenney requested a discussion of the issues regarding the release of surety for Soc n' Roll. Mr. Steve Yates was in attendance to represent Soc n' Roll. Mayor Tenney stated the two issues of concern to the Town were 1.) The $612 under-invoicing Soc n' Roll by the Town staff for the Old Denver Road Impact fee, and 2.) the lack of the installation of a water meter on the well. Mr. Yates stated his company's positions that 1.) the Town's under-invoicing was the Town's error and should be absorbed by the Town, and 2.) that the improvement agreement does not state Soc n' Roll must install the meter -- It says a meter is needed but does not state who should install it. Mr. Sonnenburg stated he believed it was not too late to correct the under- invoicing error and that the $612 was owed. He also stated that the water meter was included in a list of many items which were the obligation of Soc n' Roll, so by implication the meter (with an estimate of $400 to install) was Soc n' Roll's to install. There was significant discussion between the Board and Mr. Yates, with some questions being directed to Town Attorney Gary Shupp. Mayor Tenney proposed a compromise with the Town waiving the $612 portion of the impact if Soc N' Roll will pay for and install the meter. Mr. Yates stated he was uncomfortable with his portion of this compromise because he did not know if the meter will cost more than $400. He offered to agree to the compromise if his financial obligation could be capped at $400. The Board did not feel comfortable with the cap. After some additional discussion, there was a motion by Trustee Delaney, seconded by Trustee Morgan, to waive the $612 impact fee under-invoicing if Soc N' Roll would pay for and install the water meter. The motion passed 5-1, with Trustee Schutz voting against the motion. Mr. Yates was advised the letter releasing the surety would not be issued until the meter was installed and proof of its installation was presented to the Board at a future meeting.

Mr. Sonnenburg presented the only street striping bid (for the annual striping of all streets) from Kolbe Striping Inc., in the amount of $9,870. There was a motion by Trustee Schutz, seconded by Trustee Smith, to approve the Kolbe Striping Inc., bid for $9,870. The motion passed unanimously.

Mayor Tenney requested a discussion of Ordinance #13-2000 amending Sections12.05.010 and 12.05.020 of the Town Code regarding the dedication of land for public use. He indicated the existing 10% rule was below the area average and should probably be increased. He asked Town Attorney Gary Shupp to present his research regarding the dedication requirements of other area jurisdictions. After a considerable amount of discussion, there was a motion by Trustee Schutz, seconded by Trustee Morgan, to approve Ordinance #13-2000 amending Section 12.05.010 and 12.05.020 to increase the dedication requirement from 10% to 20% for land or fees in lieu of land. The motion passed unanimously.

Mayor Tenney asked Ms. Tommie Plank to come forward and discuss her proposal for a series of informational signs for downtown. Ms. Plank introduced her sign contractor, Mr. Frank Pons. Ms. Plank and Mr. Pons presented their proposal for a series of wooden informational directional signs for Historic Downtown Monument with the words "shopping," "restaurants," "Town Hall," and "camping" on them. The words would be carved into the boards for a three-dimensional look. The Board of Trustees generally liked the sign design and concept. They suggested the sign design be presented to the Parks and Landscape Committee for review and comment. Also, the Police Department should be consulted before installation for line of sight and size concerns. In addition, the adjoining property owners should be notified by the Town Staff, as a courtesy, prior to Town installation in the right-of-way.

Mayor Tenney directed the Board's attention to the impact fee letter from Integrated Utilities Group. The letter stated the Town could justify an increase in the Water Fund's impact fee per single family equivalent from $6,800 up to $16,211. Mayor Tenney stated the Town of Palmer Lake had a water impact fee of $8,000 per single family equivalent and recommended the Board approve an increase for the Town of Monument to $8,000 as well. Trustee Schutz expressed a preference for $9,000. There was some discussion about a figure of $8,500. After some additional discussion, there was a motion by Trustee Schutz, seconded by Trustee Leibovitz, to increase the water impact fee schedule by changing the $6,800 fee for one single family equivalent to $9,000 and the balance of the schedule changing accordingly. The motion passed 5-1 with Trustee Delaney voting against the motion. It was noted this vote was to express the Board's intent to be formalized with an ordinance at a Special Board Meeting on Friday, June 16.

Mayor Tenney directed the Board's attention to the second issue in the letter from Integrated Utilities Group -- the storm drainage impact fee. Mayor Tenney stated IUG's recommendation was to match El Paso County's storm drainage impact fee of $14,454 per impervious acre. After some discussion, there was unanimous consensus to adopt the IUG recommendation and have Town Attorney Gary Shupp prepare an ordinance for Friday, June 16 Special Board Meeting.

Mayor Tenney directed the Board's attention to the third issue in IUG's letter -- the traffic impact fee. The IUG letter stated there was not enough information to set a transportation impact fee. The consensus of the Board was in agreement with this recommendation, therefore no action was taken.

Town Attorney Gary Shupp presented Ordinance #14-2000 amending Article 10, Section 4 of the Town Code regarding conveyances of water rights and other water resources to the Town. After some discussion, there was a motion by Trustee Schutz, seconded by Trustee Morgan, to approve Emergency Ordinance #14-2000. The motion passed unanimously.

Mayor Tenney advised the Board that Town Treasurer Mike Shoback was making good progress on the 1999 Budget using a new format, but that he was not ready tonight. This item would be presented at a later meeting.

The Board consensus was to set 5:30p.m. Friday, June 16, as the time and date for the next Special Board Meeting.

Mayor Tenney requested approval of two checks over $5,000 -- checks #325 and #372. There was a motion by Trustee Schutz, seconded by Trustee Delaney, to approve checks #325 and #372. The motion passed unanimously.

There was a motion by Trustee Schutz, seconded by Trustee Smith, to move into Executive Session to discuss legal issues with the Town Attorney. The motion passed unanimously.

The Board came out of Executive Session.

There was a motion by Trustee Morgan, seconded by Trustee Schutz, to adjourn. The motion passed unanimously at 9:30p.m.

Respectfully submitted,

Rick Sonnenburg

Acting Town Clerk