5:30 P.M. BOARD OF TRUSTEES SPECIAL MEETING

Mayor Tenney called the Special Meeting of the Board of Trustees of the Town of Monument, El Paso County, Colorado to order at 5:30 p.m. on Monday June 5, 2000 at the Town Hall.

At the call of the roll, the following were in attendance:
   Trustee Edgar DeLaney
   Trustee Nick Leibovitz
   Trustee W. Lowell Morgan
   Trustee Kristi Schutz
   Trustee Glenda Smith

Also Present:
   Rick Sonnenburg, Town Administrator
    John Dominowski
    Gary L. Shupp, Town Attorney
    John Helser
    Steve Prudhomme
    Kent Ehrhardt
    Ron Simpson
    Mark Ennis
    Tommi Plank
    Ernie Biggs
    Steve Yates
    Rick Blevins
    Jim Reid
    Chief Youtsey
    Ray Smith
    Cathy Roscio
    Mark Hanson

Mayor Tenney asked for approval of the May 25, 2000 Special Meeting minutes. There was a motion by Trustee Schutz, seconded by Trustee Smith, to approve the May 25, 2000 minutes. The motion passed unanimously.

Under the Town Manager’s report, Mr. Sonnenburg requested Board approval to proceed with legal action against Mr. Norman Hellbusch of the Mountain Farmer due to the lack of a building permit for a structure he just completed. There was unanimous Board consensus to proceed with legal action.

Mr. Sonnenburg also requested Board approval of the Request for Proposals for the Comprehensive Master Plan. There was general consensus to proceed.

Also, Trustee Leibovitz was selected to be the Board’s representative to the Master Plan’s Consultant Selection Committee.

Mr. Sonnenburg requested Board approval for a lease/purchase method for paying for the four new police cars. There was a motion by Trustee Schutz, seconded by Trustee Smith, to approve the lease/purchase method for paying for the four new police cars and authorize the mayor to sign the agreement. The motion passed unanimously.

Mr. Sonnenburg asked if there was a Board policy regarding sales presentations to Town employees on Town time. Mr. Sonnenburg was informed there is no policy and this issue was an administrative one.

Mr. Sonnenburg informed the Board that the street sweeper should arrive on Tuesday, June 6.

Mr. John Dominowski gave a report regarding the safety modifications to the Town Arch. He distributed a sketch and plan with a timetable. He requested Board approval of his recommended option and timetable. He received general consensus for the plan which included Town oversight and inspection.

Mr. Sonnenburg stated the downtown streetlights were operational but needed different banner arms.

The release of the surety for Soc n’ Roll was postponed until a representative could be present.

There was a motion by Trustee Schutz, seconded by Trustee Morgan, to appoint Mr. Mark Hanson to the open seat on the Planning Commission. The motion passed unanimously.

There was a motion by Trustee Schutz, seconded by Trustee Delaney, to appoint Trustee Leibovitz to the Police Advisory Committee. The motion passed unanimously.

Mayor Tenney requested a motion to approve Ordinance #9-2000 increasing the minimum width of sidewalks to five (5) feet. There was significant discussion, including opposing viewpoints expressed by Mr. Ray Smith and others. There was a motion by Trustee Morgan, seconded by Trustee Schutz, to approve Ordinance #9-2000. The motion passed 5-1, with Trustee Smith voting no.

Mayor Tenney requested a motion to approve an ordinance to prohibit utility service lines to be constructed under driveways. There was a considerable discussion regarding this ordinance, including significant opposition by Mr. Ray Smith and others. This issue died for lack of a motion.

Town Attorney Gary Shupp requested Board approval of Ordinance #10-2000 repealing obsolete, superceded, and unconstitutional ordinances or portions there of. There was a motion by Trustee Schutz, seconded by Trustee Smith, to approve Ordinance #10-2000. The motion passed unanimously.

Mr. Shupp also requested Board approval of Ordinance #11-2000 revising Town Code Section 6-7-8 regarding the governing of meetings, assemblies, and parades. There was a motion by Trustee Delaney, seconded by Trustee Schutz, to approve Ordinance #11-2000. This motion passed unanimously.

Mr. Shupp also requested Board approval of Ordinance #12-2000 revising Town Code Article 8, Section 1 regarding the establishment of the Town Court. There was a motion by Trustee Delaney, seconded by Trustee Schutz, to approve Ordinance #12-2000. The motion passed unanimously.

Mr. Sonnenburg requested Board approval of Resolution #26-2000 authorizing the Mayor to execute a lease/purchase agreement for $181,968 for two (2) Public Works trucks, the Police Department’s Durango, and the new street sweeper. There was a motion by Trustee Smith, seconded by Trustee Delaney, to approve said lease/purchase agreement. The motion passed unanimously.

Mayor Tenney requested a discussion of the Sign Ordinance. Ms. Cathy Roscio expressed her frustration regarding the Sign Ordinance’s prohibition of portable signs. There was considerable discussion with no decisions and no motions. This issue was postponed for study and a recommendation by the Historic Downtown Merchants.

Mayor Tenney asked for a discussion of the Skateboard Park with the Skateboard Park Committee. After some discussion, there was a general agreement that the Committee needed to return at a future meeting to present a sketch, plan, and timetable.

Mayor Tenney asked for a discussion of the Land Dedication Section of the Subdivision Ordinance. He stated he believes the current 10% land dedication is lower than the area norm. After some discussion, there was a general consensus that Town Attorney Gary Shupp research other area jurisdictions for their policies and report back at a special board meeting at 5:30p.m. on Friday, June 9. This issue was postponed until that time. Also, the June 8 special meeting was moved to June 9.

Mayor Tenney discussed the scheduling of several backlogged items and several dates were set.

Mayor Tenney requested a motion to approve the June 1 Special Meeting minutes. There was a motion by Trustee Smith, seconded by Trustee Schutz, to approve the June 1 minutes. The motion passed unanimously.

There was a motion by Trustee Schutz, seconded by Trustee Smith, to move into Executive Session to discuss legal matters. The motion passed unanimously.

The Board moved out of Executive Session. There was a motion by Trustee Smith, seconded by Trustee Schutz, to authorize the mayor to execute the consultant contract discussed in the Executive Session. The motion passed unanimously.

There was a motion by Trustee Morgan, seconded by Trustee Delaney, to adjourn. The motion passed unanimously at 9:55p.m.

Respectfully Submitted

Rick Sonnenburg
Acting Town Clerk