TOWN OF MONUMENT
MINUTES OF THE BOARD OF TRUSTEES
MONDAY, JULY 17,2000
6:00 P.M. Board of Trustees Regular Meeting
Mayor Tenney called the Regular Meeting of the Board of Trustees of the Town of Monument, Colorado, to order at 6:00 P.M. at the Town Hall. At the call of the roll, the following Board members were present:
Also present were:
Mayor Tenney led the Pledge of Allegiance. Mayor Tenney requested approval of the minutes of July 10 and July 13, 2000. There was a motion by Trustee Smith, seconded by Trustee Schutz, to approve the minutes of July 10 and July 13. The motion passed unanimously.
There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to move into Executive Session to discuss personnel issues. The motion passed unanimously.
Later, the Board came out of Executive Session.
Town Managers Report
Mr. Sonnenburg presented the Town Manager’s report, which was the June Police Department activity report. The consensus of the Board was to have the July Police Department activity report include the amounts of time spent on the "assist other agencies" category.
Santa Fe Trails Estates Subdivision Water Allocation Agreement. Final Review of Conditions of Approval and Plat Signing
Town Attorney Gary Shupp presented the water allocation agreement—one with RBJ Enterprises (Rudy Byler) and one with Front Range Interests (Chuck Chimento). The agreement with RBJ Enterprises allowed for 4.6 acre-feet of water credits to be transferred off site within the Town. Mr. Shupp recommended approval of both agreements. There was a motion by Trustee Wilcox, seconded by Trustee Smith, to approve both water allocation agreements. The motion passed 6-1, with Trustee Schutz voting against the motion.
Mayor Tenney led the Board through the list of conditions for the Final Plat/Final PD Site Plan, which remained from the contingent approval on May 15, 2000. He asked about the status of the one-half-acre well site and was advised by Mr. Byler and Mr. Chimento that there was a problem with this issue --- Mr. Byler refused to execute the deed conveying the well site to the Town due to a dispute with Front Range Interests. Mr. Chimento indicated he was exploring options of dedicating an expanded Lot #9 as a well site to comply with the well site requirement. He also offered $17,500 in lieu of a well site. The Board was more inclined to have land instead of cash for the well site. There was also discussion of the amount ($1,106,859) and method for bonding the construction completion of the infrastructure. The methods of bonds and letters of credit were discussed. The Board decided upon a bond to go with the Subdivision Improvement Agreement. With the well site being the only item in question there was a motion by Trustee Wilcox, seconded by Trustee Smith, to authorize the Planning Commission Chair and the Mayor to sign the Final Plat and Final PD Site Plan for the Santa Fe Trails Estates Subdivision subject to the Mayor and Town Attorney receiving a one-half-acre well site from RBJ Enterprises or Lot #9 (in Santa Fe Trails Estates) enlarged to one-half-acre. The motion passed unanimously.
FY 2000 Financial Report
Mayor Tenney requested the FY 2000 May year-to-date financial report. Mr. Shoback informed the Board it was not ready. Mayor Tenney asked if it could be ready for the August 21 meeting and was advised it would be.
Ordinance #23-2000 Amending the Purchasing Ordinance
Mayor Tenney asked for a discussion of the two options for Ordinance #23-2000 --- one for sealed bids for all purchases over $15,000 and a second option for sealed bids to be required for all purchases over $25,000. There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to approve Ordinance #23-2000 where the sealed bid requirements would start at $15,000. The motion passed unanimously.
Financing Options for the Repairs of Monument Lake/Dam
Mayor Tenney requested a discussion of the options. Mr. Shoback indicated there were two recommended options:
There was a motion by Trustee Delaney, seconded by Trustee Wilcox, to approve option #2 via Resolution #30-2000 per Mr. Shoback’s recommendation. The motion passed unanimously.
Select Trustee to be a Member of the Regional Building Commission
Trustee Wilcox was going to consider offering his name and advise Mayor Tenney if he chose to volunteer his nomination.
Appoint Associate Members to the Board of Adjustment
Mayor Tenney requested appointment of two additional temporary associate members to the Board of Trustees to create a functioning Board of Adjustment for an urgent variance request. There was a motion by Trustee Schutz, seconded by Trustee Smith, to appoint Deb Wilcox as a six-month temporary associate member. The motion passed unanimously. There was also a motion by Trustee Wilcox, seconded by Trustee Delaney to appoint Doug Jones as a six-month temporary associate member. The motion passed unanimously.
Report from the Town Attorney Regarding When an Amended Development Plan Becomes a New Development Application
There was a general consensus to continue this item to the August 21 meeting.
Appointment of Town Clerk
There was a motion by Trustee Delaney, seconded by Trustee Schutz, to appoint Mike Shoback as Town Clerk (added to his position as Town Treasurer, making him Town Clerk/Treasurer). The motion passed unanimously and Mr. Shoback was sworn in by Ms. Claudia Whitney.
Appointment of Consulting Planning Firm for Comprehensive Land Use Master Plan
There was a general consensus to postpone this item to the August 21 meeting.
Ordinance #24-2000 Revising the Water Fund’s Franchise Fee to Two Percent of Gross Revenues Excluding Tap Fees
Mayor Tenney requested discussion of proposed Ordinance #24-2000. He stated the Board discussed this topic at an earlier meeting expressing their preference for reducing the Water Fund’s Franchise Fee to the General Fund from 12% of gross revenues including tap fees, to 2% of gross revenues excluding tap fees. There was a motion by Trustee Smith, seconded by Trustee Wilcox, to approve Ordinance #24-2000 reducing the Franchise Fee from the Water Fund to the General Fund to 2% of gross revenues excluding tap fees and to make this effective January 1, 2000. The motion passed unanimously.
Ratios of New Structures to Land Area and Possible Maximum Sizes of New Commercial Structures
Trustee Morgan asked the Board to review the documents he had included in the packet regarding a possible maximum ratio of residential structures to residential lots, and a possible maximum size for new commercial buildings. After some discussion, Mayor Tenney suggested this topic be deferred to the August 21 meeting and referred to the Planning Commission, the three advisory committees, and the Town Attorney for comments by August 21. There was general Board consensus to follow the Mayors suggestion.
Ordinance #25-2000 Amending Section 12.01.010 of the Subdivision Ordinance Regarding the Definition of Minor Plats
Town Attorney Gary Shupp explained Ordinance #25-2000 would amend the definition of minor plat to keep the four-lot maximum, but to place a ten-structure maximum (where it had been unlimited) and exclude commercial or industrial uses as being eligible (commercial and industrial had been eligible). There was a motion by Trustee Delaney, seconded by Trustee Smith, to approve Ordinance #25-2000. The motion passed unanimously.
Agreement with El Paso County for G.l.S. Services
Mayor Tenney requested approval of the Intergovernmental Agreement with El Paso County for the Town to have access to the County’s Geographic Information System (G.l.S.) services. There was a motion by Trustee Wilcox, seconded by Trustee Schutz, to approve the agreement. The motion passed unanimously.
Review/Approval of Checks Over $5,000
Mayor Tenney requested approval of the three checks over $5,000:
There was a motion by Trustee Schutz, seconded by Trustee Leibovitz, to approve the check for Evergreen Analytical. The motion passed unanimously. There was a motion by Trustee Delaney, seconded by Trustee Smith to approve the check for Hanes and Schutz. The motion passed 6-0-1, with Trustee Schutz abstaining. There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to approve the check for C.I.R.S.A. The motion passed unanimously.
Committee Updates
Trustee Smith gave a report of the recent activities at the Pikes Peak Area Council of Governments. Trustee Delaney gave a status report of the activities of the Home Rule Charter Commission.
Citizen lnput
Mr. John Dominowski gave a status report of the redesign/reconstruction of the Town Arch. He displayed two new designs and informed the Board he hoped to receive more. The winning design would need to be submitted to a structural engineer to determine if the design coulçl be functional. Mr. Dominowski stated high goal of Labor Day for the reconstructed arch or a new arch to be installed might slip a little.
Liquor License Renewals for Jackson Creek Chinese Restaurant, Cork and Bottle, and Tri-Lakes Liquors
Town Attorney Shupp advised the Board it did not need to go through its prior practice of convening as the Liquor Board, then adjourning as the Liquor Board. There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to approve the liquor license renewals of Jackson Creek Chinese Restaurant, Cork and Bottle, and Tri-Lakes Liquors. The motion passed unanimously.
Executive Session to Discuss Legal Issues
There was a motion by Trustee Schutz, seconded by Trustee Wilcox, to move into Executive Session to discuss legal issues. The motion passed unanimously.
Later the Board came out of Executive Session.
Adjournment
There was a motion by Trustee Morgan, seconded by Trustee Schutz, to adjourn.
The motion passed at 11:00 P.M.
Respectfully Submitted,
Mike Shoback, Town Clerk/Treasurer