6:30 P.M. BOARD OF TRUSTEES SPECIAL MEETING

Mayor Marlin Sibell called the Special Meeting of the Board of Trustees of the Town of Monument, El Paso County, Colorado, to order at

6:30 P.M. on Monday, February 14, 2000 at the Town Hall.

CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE

Traffic Impact Committee of Monument (TICOM) Report and Review of Colorado Department of Transportation (CDOT) Report

Acting Town Manager Al Sharon informed the Board that two representatives from the Colorado Department of Transportation (CDOT) are present at the meeting: Jackie Hall and Terry Shippey. Trustee Tenney stated that at the December 20, 1999 Board of Trustees meeting, he discussed notes and findings of the Traffic Impact Committee of Monument (TICOM) and cautioned that such findings should not be discussed outside a public hearing. Trustee Tenney informed that at the January 10, 2000 meeting of the Board of Trustees, he rendered a TICOM report to the Board with recommendations; he suggested sending a letter to CDOT, which the Board denied. Trustee Tenney stated that the Board should not discuss this item outside a public hearing and suggested they continue the matter until the February 28, 2000 Board of Trustees meeting. Mayor Sibell responded that this is a public meeting and he reminded that TICOM was to only be effective on the corner of Washington Street and Highway 105. Mayor Sibell further stated that he would like to hear TICOM's recommendations now to allow staff to come to proper conclusions prior to the February 28, 2000 meeting. Trustee Bailey voiced his opinion that TICOM is not willing to give reports to the Board. Trustee Tenney once again stated that he distributed a report to the Board at the January 10, 2000 meeting; he also requested input from the Town Attorney, James Folkestad regarding whether or not the meeting can proceed. Folkestad responded that the meeting can proceed because although a public hearing must be held on the issue, this matter is a report from two referral agencies that were scheduled on the agenda.

Trustee Tenney then informed the Board that he had given a copy of TICOM's report to the Town Clerk, Audrey Auer. After a brief break, Auer distributed a copy of this report to each Board member. Trustee Tenney briefly outlined TICOM's report, stating the reasons that TICOM does not consider favorably either of the two concrete batch plant proposals that are to be sited along North Washington Street (i.e., highway access permits restrict use of this access to a limit not to exceed 10 vehicles during the peak hour of the day, significant improvements are needed such as acceleration/deceleration lanes and concrete reinforcement of the pavement surface, etc.) In addition, Trustee Tenney discussed the Committee's recommendations that were made to the Board, including that Traffic Engineers study the intersection at Washington Street and Highway 105 and the traffic along this intersection. Mayor Sibell thanked Trustee Tenney for the TICOM report, and called upon CDOT representatives to give their report.

Jackie Hall, CDOT Regional Access Manager for Colorado informed the Board that CDOT has issued an access permit for Transit Mix. Hall stated that CDOT does not feel that acceleration/deceleration lanes are needed near the above mentioned intersection. Furthermore, Hall informed that the access permit for Transit Mix has terms and conditions that were agreed to by the signing of the permit (i.e., enlarging the turning radii of the access to accommodate the turning radius of the largest vehicle using the access on a daily basis but not less than 50 feet.) Transit Mix was given one year from the date of issuance of the access permit (issued April 26, 1999) to comply with the terms and conditions of the permit or request in writing prior to the expiration date for an extension of the permit.

Mayor Sibell thanked TICOM for their report and recommended that TICOM be disbanded. Trustee Tenney stated that the disbanding of the Committee was not on the agenda. Folkestad stated that TICOM is an ad-hoc Committee which was appointed by the Mayor several weeks ago, and the Committee has no independent statutory authority outside of the Board's appointment. Therefore, Folkestad informed that TICOM can be dissolved by the Board by a majority vote. Regarding the question raised by Trustee Tenney about whether disbanding of the Committee would fit under the item listed on the agenda, Folkestad stated that since the Committee was formed for the sole purpose of reporting back to the Board, he supposes the agenda notice is probably broad enough to include this item. However, to be cautious the Board can postpone a vote on the matter until the next regular meeting if they so choose to be safer. Trustee Smith questioned the purpose of disbanding the Committee, and Mayor Sibell stated that the Committee did its job. Trustee Smith voiced her concern that at the Transit Mix public hearing none of the information from the TICOM report could be brought up again. Folkestad assured Trustee Smith that it is public record and could be brought up. Trustee Bailey stated that he is concerned that TICOM presented the Board with reports that conflicted CDOT's reports. Mayor Sibell recommended deferring the vote on disbanding the Committee until the next regular Board meeting (March 6, 2000.)

There being no further business, at 7:00 p.m. Trustee Bailey moved to adjourn the meeting of the Board of Trustees; seconded by Trustee DeLaney; motion carried unanimously.

Respectfully submitted,

Audrey Auer

Town Clerk

*In depth detail of the Board of Trustees meeting available on cassettes for a period of time as required by state law.